When you Want the TAG
Before you seek the TAG
- Promote the visiting event with all your club members. Designate a leader for communication. Be familiar with the tie breaking rules of TAG gathering so there are no surprises. Know how many active members you have in your club. Use the DCP report for official count. You’ll need at least two members to compete for the TAG. There is strength in numbers.
- Anticipate that your visit will result in acquisition of the TAG. Be sure your club website is already current, especially on directions and meeting times. You’ll want the district to link to your website to help the guests follow the TAG to your future meeting. Bring a camera.
- It is a nice gesture to inform the club that you intend to visit; sometimes it is necessary because of security. Informing the host club of your visit will allow them to have enough agendas and chairs for your group. Use the club’s website contact information or follow RSVP instructions they provided on the district website regarding the TAG.
When you visit the club holding the TAG
- Arrive early enough to meet your host. Late arrivals cannot be counted in the bid for the TAG.
- Enjoy yourself. Participate in the meeting if asked. Be observant, you may learn something that will help your own club.
- The decision on gaining temporary ownership of the gavel is typically at the end or after the meeting. Play by the rules. If you do win the claim for the TAG, meet the members of your competition and get their names and club name.
- Take a picture. We suggest having as many meeting attendees as possible in the picture to show representation of all clubs present.
When you HAVE the TAG
When you first get the TAG
- Clubs winning the right to host the TAG are obligated to inform District 106 within 24 hours, but preferably by the end of the day.
- Click here to go to the form to submit your TAG capturing experience to the TAGmaster. You will need information on your current meeting so the next potential capturers can find the TAG at your meeting. Also, please upload a picture of the capture and include the names of the people in the picture.
- Prepare your statement about the quest your club undertook to get the TAG. This is part of the fun. Be creative. The TAGmaster will be indicating the date you acquired the TAG and your location address and meeting times. There will be a link to your club website or your club profile on Toastmasters.org. The rest of the story posted on the district website comes from you. Please prepare this as much as possible for copy/paste. Tell us about your club.
Your club story will be posted on the District 106 website as current host. You club will be added to the TAG History log.
When you host the TAG at your meeting
- Be prepared to have guests. Set up properly to start your meeting on time. Have fun.
- Be aware of any special circumstances surrounding your meeting time and location. For example, if there is highway construction nearby, be sure to have it mentioned on your club website or in the story you submit to District 106.
- At meeting time, be on special lookout for guests and steer them to your location to arrive on time. Have your guestbook ready and any materials necessary for them to enjoy and participate in your meeting. Have copies of the agenda available. If you need to fill roles, be sure to ask your guests if they are willing. Your club is on display and you want to make a good impression. The best impression is to have a great meeting, as you always do.
- You should be conducting a representative meeting for your club so that the visitors have a chance to compare and contrast with their own. If time allows for it, ask for some comments from your guests.
- At the end, or after your meeting, decide the fate of the TAG. Have a copy of the tie breaking procedures in case there is more than one club that wish to take their turn to bring Toastmaster guests to their meeting. Announce the winner and have fun with the transfer. Help the new TAG handler get a picture of the event.
For further information, please see:
The TAG Explained for a description and the capture rules.
Where is TAG for the current club hosting.
TAG History to see which clubs have captured it in District 106.